Poster FAQs

Frequently asked question

Questions about my abstract submission​

Submitting authors will be notified, via email, of the outcome of their submission at the end of November. To ensure receipt of your notification, it is important that you provide a correct email address for the presenting author.

Unfortunately due to the volume of applications we receive we are unable to provide individual feedback on poster submissions during any stage of the process.

I've been accepted as a poster presenter, what next?

First, confirm that you wish to accept or decline the invitation to present your successful poster submission. To do this, please email rcgp.posters@haymarket.com by Monday 14 December 2020, stating your submission ID number.

Then, register for the conference here.

Lastly, you will need to provide a PDF poster and (if applicable) a 2-minute pre-recorded presentation, supplied as an MP4 file.

Registration queries

All presenting authors must register for a full conference ticket. Please ensure that you have registered and paid the appropriate registration fee by Monday 23 December 2020

We have a strict policy that one ticket must be purchased for each individual poster presented, at the appropriate rate for that presenter according to their professional status on the first day of the event. 

Accepted abstracts for which a presenting author has not registered and paid the registration fee, will be withdrawn, will not appear in any conference publication, and will not be presented at the conference. The deadline for presenting author registration is Monday 23 December 2020.

We have a strict policy that one ticket must be purchased for each individual poster presented, at the appropriate rate for that presenter according to their professional status on the first day of the event. This applies to all poster presenters, including students and those from low or middle income countries.

Early bird rates are available to purchase online. Please visit the event registration page for more information and available rates.

Yes, we have a strict policy that one ticket must be purchased for each individual poster presented. We recommend asking a co-author(s) to present your other poster(s). Please confirm the details of any changes to presenters by emailing rcgp.posters@haymarket.com

Alternatively, you can select one poster to present and withdraw your other submission(s) by emailing rcgp.posters@haymarket.com.

Questions about my poster presentation

If your submission is accepted for a poster presentation, your abstract (as submitted) and poster (PDF file, A0 size, portrait orientation) will be displayed on the online event platform.

You also have the opportunity to submit a pre-recorded oral presentation (MP4 file), alongside your abstract and poster. This will be available for delegates to watch throughout the event, and on demand.

Posters must be provided as a PDF file (A0 size, portrait orientation). Please email your poster to rcgp.posters@haymarket.com by Monday 18 January 2021.

We are not able to accept alternative file types, images or physical posters for RCGP: A fresh approach to general practice. 

Yes. Posters must be provided as a PDF file (A0 size, portrait orientation). Please email your poster to rcgp.posters@haymarket.com by Monday 18 January 2021.

You must supply your presentation as a two-minute pre-recorded MP4 file. 

Once you have recorded your oral presentation, please email (or send a wetransfer) of your MP4 file to rcgp.posters@haymarket.com by Monday 18 January 2021.

Please see recommended methods to pre-record your presentation and useful resources:

Due to the volume of submissions and size of the conference, we are unable to support you in any pre-recording and/or video editing.

Please see recommended methods to pre-record your presentation above.

You do not need to present your oral presentation with slides. If you do decide to use slides to present research or conflicts of interest, we recommend no more than two slides.

  • Pre-recorded presentations should be no longer than two minutes long and supplied as an MP4
  • If presenting slides (max 2 slides) during your presentation, use a minimum of 16 point font and try to avoid faint text, complex schematics and charts – break information up into a series of build-up frames if possible. Some users will be accessing the programme on handheld devices.
  • Think about your virtual stage. Consider your backdrop, light and movement – avoid sitting with a window behind you or using a swivel chair, and look directly into the camera.
  • All speakers are required at the start of their presentation to detail any potential conflicts of interest, financial or otherwise, that could influence, or be perceived to influence, the content.

Yes. However, presentations must be supplied as a two-minute pre-recorded MP4 file, so we do not recommend more than two speakers, as oral presentations sessions are limited to two minutes only.

We have a strict policy that one ticket must be purchased for each individual poster presented, but you can include other presenters within your pre-recorded oral presentation. We do not need this information. The lead presenting author will be listed on the platform only.

If you are already presenting another poster, we recommend asking a co-author(s) to present your other poster(s). Please confirm the details of any changes to presenters by emailing rcgp.posters@haymarket.com.  

If you cannot present your poster, or you are already presenting another poster, you can ask a co-author to present on your behalf. Your co-author will need to register for the relevant full price conference ticket.

You must inform us by contacting rcgp.posters@haymarket.com. If you do not, you risk losing your poster place. Please include your abstract submission ID and the name, email address and organisation for your replacement presenter.  

Please note that your replacement presenter cannot be already presenting a digital poster of their own.

We have a strict policy of one poster per presenter.

No. We are only able to accommodate space for your abstract submission, poster (PDF file, A0 size, portrait orientation) and pre-recorded oral presentation (MP4 file, two minutes long).

If we have received your confirmation of acceptance, we will confirm your unique Poster ID via email week commencing 4 January.

Please keep a record of this number as you will need it to locate your poster on the digital platform. If you have not received this email, please contact us via rcgp.posters@haymarket.com.

Your abstract will be published on the online event platform as submitted. We are unable to make any amendments to the content provided in your abstract submission.

Due to the number of submissions and size of the conference, we are unable to accept live presentations. 

Yes delegates can either send you a private chat message.

Your poster presentation will have its own open chat forum, all attendees can post questions and comments. Please feel free to respond as you feel is appropriate.

The awards and judging process

Submitters have the opportunity to indicate if they would like to be considered for the RCGP Student & Foundation Doctor Poster Competition and RCGP Adolescent Health Care Awards via the submission form. 

If you would like to be considered and have not indicated this on your application, please contact rcgp.posters@haymarket.com by 18 January.

Nominated academics and GPs.

Poster judges will be reviewing posters throughout the conference on Thursday 11 February 2021. Winners and runners up in each category will be selected and winners will be notified via the conference platform by 18:00 on Thursday 11 February.

One per category, plus a highly commended.

The winners of each category will be notified via email and the digital platform. 

Winners of the RCGP Student & Foundation Doctor Poster Competition will be announced at the RCGP virtual conference.

Poster winners will receive a winners certificate from the college, post-event. 

The College will contact the RCGP Student & Foundation Doctor Poster Competition and RCGP Adolescent Health Care Award winners directly. Please ensure we have your up to date information. 

Post-event posters queries

Certificates will be sent out to all authors and co-authors five working days after the event.

All poster presenters will receive a certificate confirming their involvement, this will not specify poster only or poster and oral presentation.